Club Officers

Board members are recommended and chosen from current swim club members. Club officers are chosen from the current Board of Directors with the following responsibilities:

President

Facilitates Club operations; Club contact person

Liaison with Head Coach

Attends USA Swimming planning meetings – one day in the fall

Registers swimmers in Club software and with USS Swim. Keeps registered swim rosters current for Head Coach.

Prepares agendas for monthly board meetings and facilitates meetings

Facilitates Parent Meetings for each session - coordinating with the Head Coach

Oversees Spirit Wear Coordinator

Vice-President

Arranges for pool use with the Grand Ledge Public School‟s Athletic Director and Director of Community Education

Assists Head Coach in preparing Club practice and events calendar

Determines fees for each swim registration session

Communication coordinator with Club members through email; keeps email distribution lists updated

Oversees Middle School Team Coordinator

Oversees Bulletin Board Updates

Treasurer

Handles all incoming and outgoing accounts, including coaching/membership fees, fundraising monies, tax withholding and membership accounts.

Provides the Board with financial updates at the monthly meetings

GLSC currently uses an outside firm to manage payroll for the Club; Treasurer submits hours to payroll company and distributes paychecks.

Keeps track of any swimmer who owes money or is delinquent in fees.

Makes bank deposits from cash box at least twice monthly

Secretary

Accurately records, prepares and distributes meeting minutes

Orients new members

Supplies forms/packets at club registrations

Compiles Volunteer Forms for new members each session

Keeps office supplies stocked: receipt books, etc.

Handles publicity in local newspapers, school newsletters and through Club email for upcoming registrations

Oversees Banquet Coordinators for Middle School Team Banquet (end of January) and Club Banquet (end of March)

Meet Coordinator

Coordinates the volunteers needed for home dual meets

Works with the Board in areas where more volunteers are needed, such as computers, starters, head timers

Orders ribbons for swim awards

Spirit Wear Coordinator

Works with Head Coach on determining annual styles for team swim suit, t-shirts and warm-ups for club and middle school team swimmers

Provides information to Club for ordering of any spirit wear

Middle School Coordinator

Organize coaches visit to middle school prior to season

Advertisements to school newsletter and local paper prior to season

Work on the Middle School practice and meet schedule with Head Coach and determine fees, with board involvement.

Team swim suit and t-shirt orders

Organize team photo

Facilitate parent meeting with Head Coach

Set up communication email list. Send out info on meets with times, directions etc. This will be the first time a lot of these parents have been exposed to swimming.

Order state meet shirts for qualifiers (swimmers have paid for these in the past) and the coaches (club has typically paid for them)

Organize banquet at the end of the season - including certificates, coach‟s gifts, and determining cost of banquet or donations to cover cost.

Internet Chairperson

Works with Head Coach and Board of Directors to design the club web site and update information regularly

Dolphin of the Month Chairperson

Works with Head Coach to recognize a swimmer of the month for each team.

Arranges for small tokens of appreciation for swimmers of the month